Records Toolkit

Archives New Zealand’s guidance on information and records management

Statutory instruments

As part of our regulatory role, Archives New Zealand is responsible for issuing mandatory and discretionary standards and instructions.


The Information and records management standard,  released in July 2016, is designed to assist organisations to meet their obligations under the Public Records Act 2005 (the Act). It establishes principles for efficient and systematic information and records management, and the minimum compliance requirements. 

Information and records management standard (16/S1). Word (949 KB) PDF (242 KB)

To help organisations implement the standard, key guidance has been identified for each minimum compliance requirement. This guidance, contained in a companion document, will be regularly added to.

Implementation Guide (16/G8). Word  (1.7 MB) ( PDF (668 KB)


Archives New Zealand has issued instructions under particular sections of the Act to address some specific requirements of the standard:

Maintenance of public archives - Instruction to approved repositories (16/Sp2). Word  (890 KB)  PDF (369 KB)

Protection and preservation of protected records - Instruction to local authorities (16/Sp3). Word  (1.6 MB)  PDF (170 KB)

Gazette notices

The Chief Archivist may also declare that certain local authority records are protected records.

List of protected records for local authorities (16/Sp4).  Word (1.6 MB)  PDF (183 KB)

List of protected records for local authorities - Explanatory notes (16/G4).  Word  (1.6 MB) PDF (252 KB)

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