Records Toolkit

Archives New Zealand’s guidance on information and records management

Best practice guidance for operational delivery

The key guidance listed below will assist organisations with the operational delivery of information and records management.

Archives New Zealand

Monitoring (16/F7). Word (827KB)  PDF (112KB)

Information and records management policy development (16/F10). Word (830KB)  PDF (123KB)

Integrated information and records systems, processes and practices (16/G2). Word (1.61MB)  PDF (170KB)

Maintenance of public archives - Instruction to approved repositories (16/Sp2). Word (890KB)   PDF (369KB)

Protection and preservation of protected records - Instruction to local authorities (16/Sp3). Word (1.58MB)  PDF (170KB)

List of protected records for local authorities (16/Sp4). Word (1.58MB)  PDF (183KB)

List of protected records for local authorities - Explanatory notes (16/G4). Word  (1.6 MB)  PDF (252 KB)

GDA6: Common corporate service public records (16/Sp5).  Word  (1.65 MB) .

GDA7: Facilitative, transitory, and short-term value records (16/Sp6). Word  (898 KB)

Metadata for information and records (16/F8).  Word  (830 KB) PDF

Public access to information and records (16/F12).  Word (830 KB) PDF (129 KB)

Storage of physical records (16/F13. Word (826 KB)  PDF (112 KB)

Disposal (16/F15). Word (826 KB)  PDF (109 KB)

Methods of destruction (16/F1). Word  (827 KB)  PDF (113 KB)

General Disposal Authorities (16/F16). Word (826 KB)  PDF (114 KB)

Minimum requirements for metadata (16/G7). Word  (1.6 MB) PDF  (194 KB)

Local government

ALGIM Information Management Toolkit

Information Security

Open data Toolkit for Agencies

Open data Toolkit for Local Government

Guidance on Privacy Management

Official Information - Guides


ISO 15489-1:2016 Information and documentation – Records management – Part 1: Concepts and principles

AS/NZS 5478:2015 Recordkeeping metadata property reference set (RMPRS)

AS ISO 23081.1:2006 Metadata for records – Principles

AS/NZS ISO 23081.2:2007 Metadata for records – Conceptual and implementation issues

[AS/NZS ISO 23081.3:2012 Managing metadata for records – Self assessment method 

These standards are available for purchase from Standards New Zealand